About Us

Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well.

Our Core Values are:

• We serve faithfully by doing what's right with a joyful heart.
• We never settle by constantly striving for better.
• We are in it together by supporting one another and those we serve.
• We make an impact by taking initiative and delivering exceptional experience.

Benefits

Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:

• Immediate eligibility for health and welfare benefits
• 401(k) savings plan with dollar-for-dollar match up to 5%
• Tuition Reimbursement
• PTO accrual beginning Day 1

Note: Benefits may vary based upon position type and/or level.

Job Summary

The Research Project Coordinator I plans, develops, implements, manages, and reports on a multidisciplinary research program. This position uses project management skills to ensure timely progress. It meets goals and priorities while complying with all rules, regulations, and funding constraints.

Essential Functions of the Role

• Performs research subject informed consent and entry into appropriate research studies ensuring that all inclusion and exclusion criteria are met. Completes all study activities including Biospecimen collections.
• Partners and coordinates with regulatory compliance. Prepares Institutional Review Board (IRB) materials for protocol amendments. Submits Investigational New Drug (IND) Safety forms. Ensures all study documents are complete. Retains records per federal, state, and institutional standards.
• Works with team managers and others to define strategic initiatives, scope, goals, and timelines of the research program.
• Develops program budgets and ensures budget requirements are met. Reviews program-related contracts and approves invoices within the program budget.
• Prepares documents such as clinical protocols, investigator brochures, case report forms, informed consent documents, and portions of IND applications.
• Serves as the program's liaison with internal and external departments, including acting as a local point of contact for assigned sites. Conducts regular (monthly) in-person site visits to support operations and engagement.
• Leads and supports site engagement initiatives, building relationships with site leadership and ensuring alignment with program goals and expectations.
• Coordinates supply orders and logistics to ensure sites have necessary materials for study execution.
• Supports onboarding and orientation of new research sites, ensuring readiness and compliance with protocol and operational requirements.
• Provides training and ongoing support to site staff for staff in CTX region, ensuring adherence to study procedures and best practices.
• Manages and resolves operational issues, including biospecimen-related concerns, workflow barriers, and site escalations.
• Provides backup support for ServiceNow ticket resolution to ensure timely response and continuity of operations.
• Fosters relationships with academia, pharmaceutical, and biotechnology industries. Maintains current relationships and establishes new ones to support program goals.
• Designs and implements processes and procedures to ensure advancement of the program's strategic initiatives.
  Provides guidance to program team members. Interacts regularly with the team to establish resource needs. Coordinates activities of operational areas and identifies deliverables and target due dates.
• Organizes and conducts team meetings to ensure adherence to strategic initiatives, goals, budgets, and timelines.
• Other duties as assigned.
   

Key Success Factors

• Proven written and oral communication skills.
• Proven leadership skills in project management, including project management tools and techniques.
• Exceptional computer skills, including Microsoft office, Excel and PowerPoint.
• Ability to manage time reactive projects in order to meet deadlines.
• Exceptional ability to establish and maintain effective working relationships.

Belonging Statement

We believe that all people should feel welcomed, valued and supported.

QUALIFICATIONS

• EDUCATION - Bachelor's or 4 years of work experience above the minimum qualification
• EXPERIENCE - 2 Years of Experience

About Baylor Scott & White Health

Baylor Scott & White Health (BSWH) is the largest not-for-profit health care system in Texas and one of the largest in the United States. With a commitment to and a track record of innovation, collaboration, integrity and compassion for the patient, BSWH stands to be one of the nation’s exemplary health care organizations. Our mission is to serve all people by providing personalized health and wellness through exemplary care, education and research as a Christian ministry of healing. Joining our team is not just accepting a job, it’s accepting a calling!

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