Location: Wilmington, Delaware
Under the direction of the Office of Sponsored Projects (OSP) Associate Director and Director, the OSP Manager of Post-Award Management provides supervision and oversight of OSP post-award services to help Nemours research investigators administer all federal, non-federal, and Nemours Research awards after they are received to ensure operational and regulatory compliance. The OSP Manager of Post-Award Management is a manager level position that acts as the supervisor for OSP Award Specialists I & II, and Special Programs Award Managers who act as the liaison between the PI, grant administration, pre-award management, research agreements, clinical trials business office, and post-award accounting. They will provide direction, guidance, and oversight regarding the various aspects of the post-award grant management including interpretation of the sponsoring agency's guidelines, budget development, preparing and negotiating sub awards and subcontracts, coordination of required approvals, and regulatory requirements. Incumbent is responsible for the oversight and management of the day-to-day work responsibilities, work assignments, pipeline management, problem resolution, and problem escalation for the post-award team. The Manager is responsible for interpretation and dissemination of regulations and compliance concerns to OSP staff, PI's, research associates, and OSP associate director and director as needed. They will have a significant role in developing and updating new policies and procedures for the post-award management team.
- Bachelor's degree
- At least 3 years relevant experience; experience with Research Administration (post-award) strongly preferred
- CRA, CPRA, and/or CFRA preferred
- Experience in an academic or non-academic research healthcare organization, Advanced grants management and post-award experience
1. Perform a variety of management and oversight activities to ensure team productivity and service levels are achieved.
2. Assign post-award management workload to Post-Award Management Specialists.
3. Ensure team activities are compliant with various accounting principles, sponsor requirements, federal and state guidelines, and institutional policies.
4. Collaborate with OSP leadership team to ensure cross-functional processes and procedures are well-coordinated and seamlessly executed.
5. Identify and escalate operational challenges (transaction specific or OSP-wide) and potential solutions.
6. Provide excellent customer service and resolve complex issues related to sponsored programs management.
7. Keep up to date on sponsor requirements, institutional policies, and state and federal regulations, as well as internal processes and procedures in order to provide backfill and transactional assistance during operational load spikes.
8. Monitor Sponsored Projects inboxes.
9. Manage ongoing operational activities which include those actions listed below:
1. Manage funded projects in compliance with Nemours policies and standard operating procedures; when applicable, with consideration to external audits according to OMB (Office of Management and Budget), Federal Acquisition Regulations (FAR), and other federal and state guidelines.
2. Responsible for post-award services including, timely set-up of project account, labor distribution schedule, day-to-day expense to budget financial management, analyze agreements and grant awards to determine administrative restrictions.
3. Review and monitor subcontracts; create and maintain records of Research Subcontracts (RSUB) Purchase Orders (PO) for subrecipient PI invoice review and approval.
4. Review, audit and approve expenditures and related documentations, process labor and non labor cost transfers in accordance to sponsor allowability & requirements.
5. Ensure timely submission of the technical progress reports or deliverables by principal investigators in accordance with grant guidelines or contract provisions such as Research Performance Progress Reports (RPPR).
6. Monitor expenditures, analyze variance of actual costs versus budget.
7. Maintain updated financial projections according to activity dates and budget variances.
8. Partner with Post-Award Accounting on study set-up, financial reviews, reconciliations, projections, close-outs, and final financial reporting (FFR).