Medical Records

1.0 FTE, 8 Hour Day Shift

At Stanford Children's Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile Packard Children's Hospital Stanford. And it's why we need caring, committed people on our team - like you. Join us on our mission to heal humanity, one child and family at a time.

Job Summary

This paragraph summarizes the general nature, level and purpose of the job.

The Document Imaging (DI) Specialist is responsible for document preparation, scanning, and indexing of paper documents to accurately file in the electronic health record. This position is also responsible for providing basic routine maintenance of the scanning equipment. The DI Specialist completes transmittal logs and boxes hard copy documents after they have been scanned to send to off-site storage for retention purposes. The DI Specialist resolves problems with documents such as missing Medical Record Numbers, account numbers, missing pages, and fixes document pages as needed.

Essential Functions

* Assists in researching and locating missing documentation or incomplete scans.

* Identifies and escalates non-approved forms to management immediately

* Maintains the scanning equipment and completes the scanner maintenance log.

* Performs documentation preparation (repairing tears, removing staples, ensuring/printing patient identification on every page), scanning the paper record, and indexing the scanned image with the medical record number, account number, and document type.

* Performs emergency Release of Information functions when needed.

* Prepares and boxes completed documents for warehousing.

* Trouble shoots and corrects issues relating to misfiled scans, incomplete documentation, image quality, etc.

Minimum Qualifications
Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: High School Diploma or GED equivalent

Knowledge, Skills, and Abilities:

* Ability to apply judgment and make informed decisions.

* Ability to communicate complex concepts in simple form to cross-functional departments or teams.

* Ability to conduct analysis and formulate conclusions.

* Ability to foster effective working relationships and build consensus.

* Ability to plan, organize, prioritize, work independently and meet deadlines.

* Knowledge of computer systems and software used in functional area.

* Knowledge of local, state and federal regulatory requirements related to areas of functional responsibility.

* Knowledge of new technologies (in specific field) and maintain and stay abreast of updates and changes.

Equal Opportunity Employer

Lucile Packard Children's Hospital Stanford strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, LPCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and where applicable, in compliance with the San Francisco Fair Chance Ordinance.